Hiring our facilities

The school facilities can be hired throughout the year including weekends, evenings and holidays.

Please contact the school office on 01256 762468 for further information.

Buildings and facilities are offered for hire in accordance with the following policies:

Lettings Policy Conditions of Hire Engagement Expectations

All hirers will be expected to complete or provide the following documents. These documents must be completed before a let is offered and failure to complete them and provide required information will result in the application being declined.

• hire application form (which includes safeguarding specific detail)
• the Hirers Child Protection and Safeguarding Policy *1
• Statement confirming compliance with the Prevent Duty
• Statement confirming staff DBS and suitability to work with children *2
• Statement confirming staff safeguarding training
• Statement confirming staff training for their role and relevant qualifications
• First aid policy / procedure and evidence of qualification *3
• Health and Safety Policy *4
• Risk Assessment for Activity
• Public Liability Insurance (and any other insurances relevant to the activity)
• Named list of staff attending
• Supervision ratio (or total number of staff / participants)
• a childcare disqualification declaration form (for those instances where children will be in the hirers duty of care)
• Staff and Volunteer Code of Conduct

*1 Where the hirer does not have their own safeguarding policy (e.g., in the case of a sole trader), they must declare their adoption of the School Child Protection Policy and Safeguarding Policy.

*2 The school will conduct DBS checks for all sole traders where they are not part of an organisation completing safeguarding checks on their behalf.

*3 Where the hirer does not have a first aid policy, they must adopt the school First Aid Policy and make suitable arrangements with the school for first aid provision.

*4 Where the hirer does not have a health and safety policy, they must adopt the school Health and Safety policy.

All hirers will be presented with directed to documentation on the School website documentation that explains their responsibilities during the hire:

• Child Protection and Safeguarding
• Conditions of Hire
• Lettings policy (this document)
• Safeguarding Advice for Visitors leaflet
• Staff and Volunteer Code of Conduct
• Contact Information, including emergency contact numbers
• Building Unlock / Lock routine (for hirers to facilitate their own access)
• Emergency evacuation plan
• Safeguarding Policy
• Child Protection Policy
• Prevent Duty
• Health and Safety Policy
• First Aid Policy

Available Facilities